board meeting
A better way to evaluate the Executive Director.
When the operating year is over and it is time to conduct the executive director’s evaluation, many non-profit boards seemingly forget how to operate as a governing group. They pull out dusty old evaluation templates from 25 years ago, jump into elementary school grading systems, cobble together...
Now, just one minute!
The minutes of a board meeting serve as an official record of the decisions made. Motions are recorded and often a signed copy is kept for legal reference. Who is responsible for taking those very important minutes at a board meeting? No need to feel overwhelmed. When a board meeting is...
Make Your Meetings Less Miserable
There is a kind of art to orchestrating a successful non-profit meeting. It is a delicate balance between the items on the agenda and the different personalities attending the meeting. How do you know if a meeting is successful or a failure? Sobering reality. The adrenaline rush of finishing...
Can we do this in only 3 days?
Your non-profit has been selected to apply to a special funding program. Not tiny little peanuts funding, we’re talking 6-figure, big-bucks. No problem. As a non-profit executive director, you are very experienced writing grant applications. The catch? This odd little funding program requires...
Call to order: 4:02 PM
The board meeting is coming up and your job, as the executive director of the non-profit, is to prepare both the reading package and your own reports. Avoid hurt feelings and wasted time. The challenge comes in understanding the nuances between what parts of the reading package are created by...
Executive Directors can help boards make better decisions
Non-profit boards make a LOT of governing decisions. When the decision-making system is working well, the board might conduct its own research, develop committees, and have discussions. That’s the dream. The reality is it rarely happens that way. Don’t expect volunteer board members to have...
How long do I have to do this?
When a volunteer considers joining a non-profit board, one of their first considerations is the length of the term. A board term is the set length of time the volunteer holds a position as a board member before having to run for re-election or leave the board. For a potential nominee...
How to Stop Non-Profit Policies from Becoming Mind-Numbingly Boring
Non-profits have sooo many policies. Policies that define the work of the board. Policies that define what an executive director is and isn’t allowed to do. Policies that tell the staff team what they can and cannot do. A non-profit’s policies, from governing to operational, are the rules that...
A Board Meeting Agenda is a Little Like a Game of Go Fish, Do You Have Any 2’s?
One of the jobs of an executive director is to support the board of directors to do their job. The executive director, usually a paid employee, is often tasked with doing the work to prep for board meetings, so the volunteer board will have everything they need at their fingertips during...
Make it Easier to Meet Quorum
Non-profits are legal entities, governed by a board of directors. The decisions a board makes, happen at board meetings. Decisions might be simple, such as approving the agenda, or complex, such as deciding employee wages. To prevent a splinter group of board members from meeting privately...
This Meeting Could Have Been an Email
With the shift to a digital workplace these last couple years, virtual meetings have become the norm. Without having to worry about a meeting location, catering preferences, drive time, or road conditions, meetings became easier. Easy meetings soon became meeting more often, which turned...
Create an Agenda for ANY Meeting
From board meeting to staff meeting, or member’s meetings, a successful agenda will help to keep the discussion organized and orderly. Agendas that are poorly constructed will waste attendee’s time, important decisions might be missed or handled incorrectly, and an inexperienced meeting chair...
What should be included in board meeting minutes?
Board meetings can be complicated and messy, filled with opinions, side conversations, heated debate, dead silence, …and also all the official decisions the board makes. How do you know what to record in the minutes? Board meeting minutes are the official and legal record of decisions made at...
How to Plan a Board Meeting
A non-profit board meeting has a lot of components. There are the standing agenda items to be discussed, reports to receive, research to evaluate, and decisions to be made. What goes on behind the scenes to prepare for a board meeting? When do you start planning? What documents do you...
Writing Procedures for Great Board Meetings
Meeting procedures is a policy that determines how a board meeting will be handled. It is very common for some meeting procedures to be defined in the Bylaws where the voting membership requires certain minimum requirements. For example: Minimum number of board meetings per year How a...
How to Use an In-Camera Session with Confidence
A non-profit board meeting agenda usually includes a portion of the meeting, where the board goes into an in-camera session. In-camera is a fancy way of saying it is a private part of the meeting, giving the board an opportunity to have a discussion without non-board members. When...
Learn How to Make a Board Motion Right from Your First Board Meeting
Normally, non-profits follow some sort of parliamentary procedure or Robert’s Rules of Order to conduct an orderly board meeting. It doesn’t take long for a board of directors to become comfortable with making decisions and to eventually embrace having complex discussions. But what if you are...
A Better Way to Address New Business at a Board Meeting
A non-profit board meeting traditionally has a few recurring agenda items such as approving the previous meeting minutes, committee reports, old business, and new business. The terms old business and new business are closely tied, and confusion can arise trying to figure out what items are...
How to Schedule a Board Meeting
It can be hard enough to schedule date night for two people already living in the same house. Now consider how hard it might be to schedule a meeting for 10+ people, all with different work schedules, different family demands, different levels of engagement, and…they don’t get paid...
The Room Fell Eerily Silent
Minutes are a major pain in the ***. They’re long. They’re tedious to write. They’re need to be typed up either as the meeting is in progress, or immediately after, before the minute-taker forgets tiny nuances, or (in my case) before the minute-taker can’t read her own handwriting! Not all...
Two Documents to be a Stronger Board Member
The holidays are a great time to relax and unwind with family and friends. But if you’re a non-profit board member, it can also mean an extended period that you are away from a regular board meeting. Governance skills can get a little rusty. When a meeting is finally called, and maybe the...
A More Flexible Board Meeting
A board meeting is more flexible than most people realize. Sure, there are a few things that are necessary legal steps. For example, approving the agenda, approving the previous meeting minutes, and following the correct process for making and seconding motions. After that you can create a...